Planning and organizing a birthday party is not for everyone. It requires effort both in terms of brainstorming and execution. However, if broken into small tasks, making your party a successful event is feasible.
If you are wondering how to plan a birthday party effectively, then you have come to the right website!
Below is the timeline you can follow to achieve that party you ever dreamed of for your kids.
2 MONTHS BEFORE THE EVENT
Before anything else, it is crucial to sit down and talk with your kid and choose a theme they prefer. The theme will determine the motif as well as narrows down the options for cake, decorations, and other party details.
Also, do the following:
- Schedule the date for the event
- Book the venue
- Rent supplies and other needed materials
- Set your budget
- Order invitations
- List your guests
- Shop for presents
3 TO 5 WEEKS BEFORE THE EVENT
By this time, you should already have sent the invitations to your guest to allot time for them to accept or decline as well as prepare for the party. Do not forget to inform them about the date, venue, and the party’s theme. If your kid is still a toddler, consider the napping time. It is best to hold the event from 1 to 3 in the afternoon.
After sending the invitations, now is the best time to shop for the materials needed such as decorations, food, and presents. This gives you more time in finding alternatives when the chosen materials are unavailable.
2 WEEKS BEFORE THE EVENT
By this time, you should have done choosing the final menu and buy/rent party favors. What kind of food is appropriate for the guests? Consider the kids and parents. Do not forget to the cake too! Cake blowing is mostly the highlighted part of every birthday party so make sure you give a considerable amount of time and effort in making or designing a cake masterpiece. Besides the food, consider the kind of activities the kids will be having during the event and purchase the needed materials and supplies. If you opt for hiring an entertainer or services, ask for recommendations or read reviews on the internet.
1 WEEK BEFORE THE EVENT
Call your guests to confirm attendance of the event. This gives you an estimate of the overall people that would constitute the event including the guardians. You also need to recall the venue, entertainer (if you hired one), as well as other services you hired. Making sure everything is settled will prevent last-minute disasters.
Additionally, ask your kids if they are willing to donate their toys to charity since you will be expecting new ones as birthday presents. This can be good training for your kids to be charitable.
2-1 DAY BEFORE THE EVENT
You can dedicate the time to prepping some food that takes long to spoil. Place your orders and call the caterer to reinform them about the menu and the expected time of the food arrival. Review all the materials and recheck the venue for potential damage that may cause hazards and accidents.
Also, do not forget to hire a photographer or videographer.
And of course, do not forget to enjoy the party!